Competitors
Competing in Safari is undoubtedly a massive challenge. Some say it's a life changing experience. Any way you look at it only those with true grit and determination will make it to the Finish of Australasian Safari 2013.
Quick Links
Use these quick links to navigate around the Competitors page -
Key Dates
| Entries open / Commence lodgement of 'Entry Form: Part A' |
Thursday 3 January |
| Discounted Entries Close |
Friday 29 March |
| Publication of the Supplementary Regulations |
Monday 29 April |
| Entries Close |
Friday 23 August |
| Entry fees to be paid in full; Team Details and Vehicle Details to be submitted |
Friday 23 August |
| All Service Crew & vehicle forms, medical forms to be submitted. Final date to order catering & accommodation packages |
Friday 6 September |
| Safari HQ opens |
Tuesday 17 September |
| Documentation commences & Safari village opens |
Wednesday 18 September |
| Documentation Continues, Scrutineering Commences |
Thursday 19 September |
| Ceremonial Start, Perth |
TBA |
| Ceremonial Finish, Geraldton |
Friday 27 September |
The Pre Event Guide
The Pre Event Guide has detailed information designed to help you plan for your next Safari adventure. Whilst we are still planning and locking down details for the 2013 event, your planning should start now.
Please ensure that you read the Pre Event Guide Carefully. This guide includes information on the following important items :
- Key Dates
- Entry Process
- Event Locations
- Eligible Categories
- Fees and Charges
- Catering
- Accommodation
- Plus additional event information
This information is also included below and other pages of the website.
Click here for the 2013 Pre Event Guide.Entry Fees & Inclusions
| Discounted AUTO |
AU$6,300 |
| Standard AUTO |
AU$7,300 |
| Discounted SxS |
AU$5,300 |
| Standard SxS |
AU$6,300 |
| Discounted MOTO |
AU$4,000 |
| Standard MOTO |
AU$5,000 |
| Discounted QUAD |
AU$4,000 |
| Standard QUAD |
AU$5,000 |
| Discounted MOTO / QUAD pairs |
AU$4,400 |
| Standard MOTO / QUAD pairs |
AU$5,400 |
The Discounted Entry fee applies until Friday 29 March, after that it increases to the Standard Entry Fee.
The Entry Fee includes:- Entry of one vehicle
- One ticket (per competing crew members) to the Prize Presentation Dinner
- Access to the event facilities, including medical support and overnight stops
- Merchanidse pack, including cap, t-shirt and jacket
- One fantastic adventure!
- Public Risk & Personal Accident Insurance as obtained by the organisers (CAMS / MA).
How to Enter
To enter the Safari,
(1) Complete and lodge the ‘Entry Form: Part A’ (previously the ‘Expression of Interest’ form) and pay a deposit of AU$1,000. Entry forms will be available from the Competitors page of the Safari website from January.Please refer to the Conditions of Entry before proceeding (located on the 'Legal' page of the website or in the back of the Pre Event Guide). The deposit is non-refundable except under special circumstances and it is deducted from any remaining fees owing at the time of formal entry.
Please note that the ADVT category will have a limit on numbers in 2013.
(2) Complete ‘Entry Form: Part B’, Service crew & vehicle registration forms, Support Crew & vehicle registration forms, medical forms, Team Nomination forms, Attributed Entry Forms and pay the associated fees as soon as the information is available.Everyone participating in the Safari and staying at the bivouac must be registered, and submit a Medical Form. (The Medical Form will be filed & handed over to the Medical team and will not be copied, and will be destroyed post-event).
The forms will be availble from the 'Forms' section below before Entries open in January.
Payment
Payment can be made three ways :
- Cheques; Please make payable to Justin Hunt Management Pty Ltd.
- Direct Deposit; Bank account details are
BSB (Branch No.) 126565;
Account No. 21669643,
Account Name: Justin Hunt Management Pty Ltd
Bank Name: Bank of Queensland
SWIFT Code: BANAU4B
IBAN: BANAU4B21669643
Please ensure you put the competitors name in the “reference” field.
- Credit Cards: Visa and MasterCard are accepted. Both Visa & Mastercard incur a 2% processing fee.
Vehicle Categories
General vehicle specifications can be found in the following sets of regulations. The event Supplementary Regulations may add to these regulations as they apply to the Safari, so should be read together.
- Cross Country Rally Technical Regulations - http://www.camsmanual.com.au/04_rally_road.asp,
- FIA Cross-Country Rallies - http://www.fia.com/en-GB/sport/regulations/Pages/FIACross-CountryRallies.aspx
- The main reference for MOTO categories is the Event Supplementary Regulations, plus parts of the Manual of Motorcycle Sport where it refers to clothing, equipment & helmets.
If you have a technical compliance enquiry before the event regulations are published please contact the Safari Office as soon as possible.
MOTO : The following categories are permitted in the event.
• Showroom M1
• Production M2
• Super Production M3
• Moto Pairs SP
Classes within each category are Class 1 (up to 250cc) Class 2 (251cc and up to 450cc) and Class 3 (451cc and up to 1200cc).
AUTO: Listed below are the vehicle classes as permitted by CAMS and the FIA. Other vehicles MAY be permitted on an application basis. This includes vehicles built in accordance with SCORE regulations, as long as the Event Technical Advisors are satisfied that an equivalent existing class exists.
A Promotional Category also exists where vehicles not complying with the technical regulations maybe permitted to enter the event. These are vehicles not eligible for an outright placing but may be accepted on application. The final decision rests with the Clerk of Course.
- Group AO to Group A5
(Note conditions will apply for A3 in regard to wheel track and additional compliance issues. If you intend competing in this category please contact the Organisers as soon as possible)
- FIA Group T1, T2 and T3, which includes the Side by Side category
- Safari Production – standard (A1), or showroom production (A0) based vehicles. Any vehicle in the A0 or A1 category is eligible.
Please note that the maximum width of any (AUTO) vehicle is 82 inches of 208 cm.
QUAD : The following categories are permitted in the event.
- Super Production Q1
- Quad Pairs QP
Classes within each category are Class 1 (up to 550cc) and Class 2 (551cc and up to 850cc).
Vehicle Permits
All unregistered vehicles, QUADs and international vehicles will require a Temporary Vehicle Permit issued by the WA Department of Transport. Mark the 'vehicle permit required' box on the Entry Form and the Organisers can arrange.
Road Books / Scrolls
‘Tulips’ used in the Road Book will be based on Standard Tulip Information. A description of the Tulips used will be included in each Road Book.
The Organisers will provide a copy of the route instructions for the following leg, and any necessary special maps, to each Crew within two hours of the completion of the previous leg.
AUTO competitors will receive an A4 Road Book for each leg. MOTO and QUAD competitors will receive a ready-rolled scroll for mounting onto their map reader unit. If competitors need information on map-readers, please contact the Safari Office.
Click here to downlaod a set of abbreviations & road book symbols that were used in the 2012.
Freight
International
The Organisers will once again be shipping a sea container from Europe, and will look at other regional centres if the volume of freight justifies the cost e.g. South Africa, Thailand, USA. For more information, contact the Organisers.
For other international freight options including airfreight, contact Safari’s official freight forwarder.
Deborah Robinson
Business Development Manager, Motorsport & Event Logistics
JAS FORWARDING WORLDWIDE
34 Lillee Cres, Tullamarine VIC 3043, AUSTRALIA
Tel: +61 3 9339 3788; Fax: +61 3 9339 3700
Mobile: +61 (0) 428 717 426
Email: deborah.robinson@jas.com
Website: www.jas.com
Interstate 
Thanks to Air Road competitors on the east coast of Australia will pay just $475 to ship their bikes from mainland capital cities to Perth & back .
Air Road has offices throughout Australia and offers express transport and sensitive freight solutions, as well as supply chain services, warehousing & logistics to blue chip clients. Their online business, AirRoadDirect.com.au, offers a freight service for non-account customers which is an ideal solution for small and medium sized businesses and private users.
The Safari freight offer is valid from Brisbane, Sydney, Melbourne & Adelaide. Bikes coming from Tasmania will incur a surcharge. Bikes must be properly packaged or crated. Perhaps a good source of materials for the crating is to contact a local motor bike dealer who probably discards the packaging from new bikes received.
For more information about the freight deal such as the terms and conditions please see this document.
Bivouac
The Bivouac (or ‘Safari Village’) will be found at the end of each Leg. This will always be located in a town.
At each Bivouac, the following services will be available:
- Catering Marque
- Toilets and Showers
- Medical Facilities
- Safari Bar
- Merchandise Sales
- Safari HQ and Competitor Relations Officers (CRO’S)
- Media Centre
Upon arrival crews will be advised where to park at each location. The cooperation of crews is important where space is limited.
Also located within each Bivouac will be a “Quiet Zone”. This area is where sleeping is a priority and no noise (i.e. machinery, radios, campfire sing-a-longs’ etc) can take place after 10:00pm.
In order to gain the necessary approvals to host the event within the required areas, it is important to demonstrate that everyone at Safari complies with local Government rules and regulations.
All power leads, power boards and power tools must be tagged if they are to be used in the Safari village.
It is really important that competitors assist us with these compliance issues.
Clothing in Service Parks
All Service and Support crew are to ensure that they are suitably dressed to work on a competition vehicle. NO thongs or bare feet will be permitted near competition vehicles.
Fire Extinguishers
A fire extinguisher must be present and within reach whenever a vehicle is being serviced.
Fuel
Normal roadside pump unleaded (91 octane) fuel or diesel will be available throughout the event and the refuel instructions will be listed in the road books. At many locations, Premium Unleaded Petrol (PULP) may be available from service stations, however NOT at all refuel points. The locations where PULP is available will be advised in a Competitor Advice but the organisers cannot guarantee that on the day of the event PULP will be available.
Competitors wishing to use PULP or Bio Diesel fuels will be responsible for getting their own fuel to those locations that do not stock PULP or Bio Diesel (such locations will be advised by the organisers via a “Competitor Advice”). All AUTO category competitors may only use fuels complying with Schedule G of the CAMS Manual.
Enviro Mats & Ground Sheets
Enviro mats (for motorbikes) & ground sheets will be required for servicing. Enviro mats will be checked at Scrutineering (and will be available from Scrutineering for a gold coin donation).
Service & Support Crew / Vehicles
Service Crew
The term ‘Service Crew’ shall include all mechanics, team managers, family, friends, etc. over the age of 16 years, who at any time during the event may assist in any way with the preparation, service, repair, refuelling or maintenance of a competing vehicle. Persons under the age of 16 years are not permitted to be a member of a Service Crew.
The Service Registration Form must be completed before the Close of Entries to qualify for the discounted registration fee.
Pre-event Registration AU$350 per person (must be lodged by Close of Entries).
On-event Registration AU$450 per person.
Fee includes:
- One Awards presentation function ticket
- Service Personnel accreditation
- One merchandise pack to include one event polo shirt and one event cap
- One unit of Personal Accident Insurance coverage
- Use of overnight stop facilities (camp ground, showers, toilets, medical facilities etc).
The term ‘Service Vehicle’ shall include any vehicle that performs a mechanical support role, including, but not limited to the carrying of fuel or spare parts.
Service Vehicle
The Service Vehicle Registration Form must be completed before the close of entries to qualify for the discounted registration fee.
Pre-event Registration - $250 per vehicle (must be lodged by close of entries).
On-event Registration - $350 per vehicle.
Support Crew
Family members and friends who are not registered as Service Crew must register as ‘Support Crew’. Support Crew are not to assist any competitor or the competition vehicle in any mechanical way whether that is preparation, service, refuel or vehicle repair. They may, however, provide sustenance at overnight stops.
The Support Crew Registration Form must be completed before the Close of Entries to qualify for the discounted registration fee.
Pre-event Registration $100 per person (must be lodged by Close of Entries)
On-event Registration $150 per person
Fee includes:
• Support Crew accreditation
• Ticket to the Prize Dinner
• One unit of Personal Accident Insurance coverage (per person)
• Use of overnight stop facilities (camp ground, showers, toilets, medical facilities etc)
Support Vehicle
The term ‘Support Crew Vehicle’ shall include any vehicle that DOES NOT perform a mechanical support role or carry fuel. e.g. Campervan.
The Support Crew Vehicle Online Registration Form must be completed before the close of entries to qualify for the discounted registration fee.
Pre-event Registration $100 per vehicle (must be lodged by close of entries)
On-event Registration $150 per vehicle
Insurance & Medical
Medical
There is a field medical centre located at the bivouac, however it is important that participants in the Australasian Safari are aware that the event travels through remote areas, which do not have the medical facilities one would normally expect to find in any of the major population centres in Australia.
In the case of emergency, either from a medical condition or as a result of an accident, the event Medical Team are well qualified and equipped to intervene, but by necessity do not have all the facilities and equipment of a Tertiary Hospital. In addition, evacuation, usually by the Royal Flying Doctor Service, will result in delays in getting a patient to definitive hospital care.
Therefore it is essential that the Medical Team is made aware of any pre-existing medical conditions and that any such conditions be stable at the time of commencement of the Safari. Competitors with such conditions should have a letter from the General Practitioner or relevant Specialist, stating their fitness to take part in such a remote and rigorous event.
Public liability Insurance
Public Liability insurance is provided by CAMS & MA – and the contents of the insurance will depend which regulations the competitor falls under i.e. AUTO competitors fall under CAMS, MOTO & QUAD competitors are covered by MA insurance. The policies differ slightly, but the CAMS policy for example has cover for up to $100,000,000 of damage.
Competitors / Entrants of vehicles which are involved in an accident that results in claims to rectify property damage under these policies will be required to pay the insurance excess for each accident. If the cost is less than the excess, competitors will only be required to pay the cost of the rectification.
Personal Accident Insurance
In the case of an accident that requires medical treatment at a hospital, the patient will be treated at the level provided for by Medicare.
INTERNATIONAL COMPETITORS WILL NOT BE COVERED BY MEDICARE UNLESS THERE IS A RECIPROCAL GOVERNMEMNT TO GOVERNMENT AGREEMENT. International competitors will be insured through their ASN / local motorsport body once they have applied for an international licence.
Personal accident insurance in excess of that provided through CAMS or MA, is the sole responsibility of the competitor, service crews, support crews and any additional people associated with the event. e.g. for temporary or permanent disability.
Vehicle Insurance
Vehicle third party insurance and/or third party insurance and/or comprehensive vehicle insurance is the responsibility of the competitor. Competitors should note that third party property insurance (for damage to another vehicle if you run into it) is not covered by the CAMS or MA public liability insurance and is the competitors’ sole responsibility.
Competitors / entrants of vehicles registered in Queensland must obtain and produce at pre-event scrutineering a separate third party extension document issued for vehicles competing in motor sports event. This document is readily available from the third party insurance office.
Ambulance Transfers
It is compulsory for all MOTO & QUAD competitors to be a member of an Ambulance Subscription Scheme and make sure that it includes hospital transfers, as they are liable to pay ambulance costs. Hospital transfers in the case of Safari will most likely be by RFDS and expensive! Proof of current compulsory Ambulance Subscription scheme will be required at pre-event documentation. For example, most private health cover schemes will have an option to include ambulance cover. INTERNATIONAL COMPETITORS SHOULD ENSURE THAT HOSPITAL TRANSFERS ARE INCLUDED WITH THEIR MEDICAL INSURANCE.
Catering
Crawford Catering will be once again be the Safari caterers, providing a consistently high standard of food and convenience for those who choose to take up the catering package. It takes the hassle out of eating!
Breakfast
Breakfast will consist of fruit, cereal, toast and of course, cooked options. (i.e. spaghetti, bacon, eggs, mushrooms) with a few surprises along the way. This is also the time that competitors will collect their lunch packs.
Lunch Packs
Will consist of:
1 x sandwich,
1 x salad pack with bread roll OR 1 x pasta pack,
1 x piece of fruit OR 1 x fruit snack pack
1 x muesli bar and 1 x Tetra fruit drink
Dinner
Buffet style with several options available. Every night will include a pasta dish with our Chef’s specialty sauces.
Catering packages for 2013 will cost approximately $700.00 per person (inc GST) and must be confirmed by the close of entries.
To order catering, simply mark the box on the Entry Form: Part B.
Accommodation
There are many options for accommodation on Safari. Swags, tents, motorhomes, open air are all acceptable.
But if you are worried about getting a good night’s sleep take the worry out of it with one of two accommodation packages.
Option A – Apartments, Motels and Serviced Tent (2 nights).
Accommodation will include a mixture of Serviced Apartments, Motels and the Serviced Tent Package (for the two nights that the bivouac is located in Gascoyne Junction). Accommodation can be booked for the days prior to 20th September, but is subject to availability. For a ten day package, the estimated price will be $1450 p.p for a twin share.
Option B – Serviced Tent Package (every night)
If setting up camp is the last thing you see yourself doing after a long, hard day playing on outback tracks, then the ’Serviced Tent Package’ is for you! Sign up for the package and let Organisers do all of the work for you!
For just $650 per person inc GST twin share, you can take advantage of this great offer. Organisers will be responsible for both the erection and dismantle of your tent each day. All tents are decked out with large, quality camp beds, mattress, sleeping bags, pillows and camp lights to ensure your nights under the southern skies are comfortable.
Inclusions and Exclusions :
- Commences in Perth on Wednesday the 18th September 2013
- Finishes in Geraldton on Friday 27th September 2013
- The package cannot be varied day by day.
- All accommodation is based on twin share
- Where you are traveling alone, we will match you with a suitable accommodation buddy
- Full payment is required by the close of entries
- Cancellation fees will apply (if cancelled before the close of entries) and will be subject to the fees charged by each accommodation venue.
To book accommodation, simply mark the box on the Entry Form: Part B.
Fuel
Fuel Calculations
Click on the links below to downloand the respective fuel matrix, or Distance to Refuel document, for the event. The calculations are based on a capacity of 250km Selective plus 50km road distance for MOTO and 300km Selective plus 50km road distance for AUTO.
A Fuel Matrix will be published closer to the event.
Promotional Brochures 
For a summary of information about the event, including entry fees click on the relevant document (the information for QUAD is the same as for MOTO). These will be updated for 2013 in the next few weeks.
Forms
Forms will be uploaded to the website as they are finalised.
| PDF format |
Word format (protected) |
| Entry Form: Part A |
Entry Form: Part A |
All competitors forms can be returned by email, fax or post to the following address:
C2/4 King Edward Road
Osborne Park WA 6017
Australia
Fax: +61 (0) 8 9446 9629
Em: info@australasiansafari.com.au.
Supplementary Regulations
The 2012 Supplementary Regulations are available for download. If you would like a hard copy posted to you, please contact the Safari office. It is important that competitors and Team Managers in particular familiarise themselves with this document.
Click here to download the 2012 Supplementary Regulations.
Competitor Sponsorship Information
Funding your entry for Safari is always going to be a challenge. The organisers have prepared a document that describes the event and provides information about the media coverage from 2012. There is also some ideas that may or may not be useful when approaching potential sponsors.
Click here to download the document.
